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Students who do not notify the Dean in writing regarding withdrawal may be withdrawn from a degree program by the Seminary. This may occur if students fail to complete the registration process, attend classes at the beginning of a term, return when scheduled from an approved leave of absence, or simply stop attending classes at any time in the term. Students who receive Fs in all courses because of failure to complete the semester will not automatically be considered withdrawn from classes. Students may appeal through the Office of Enrollment to the Admission & Standing Committee to have the Fs changed to Ws.
Students who have been withdrawn by the Seminary are no longer matriculated and must apply for readmission in order to return. Those who intend to return within a year are strongly advised to follow the formal procedure for a leave of absence. In the case of a withdrawal by the Seminary effective after the beginning of a term, there is no adjustment of tuition, fees, or institutional financial aid for that term. However, federal financial aid must be adjusted according to regulations governing the Return of Title IV Funds. Students are responsible for repaying the Seminary the amount of any federal aid that must be returned. It is to their advantage to follow the formal withdrawal procedure in a timely manner. Following are examples of the effective dates of withdrawal by the Seminary for the purpose of Return of Title IV Funds only:
• Students who engage in academically related activities and do not follow the formal withdrawal procedure will be considered enrolled and will not be considered formally withdrawn until notification is made to the Dean. If notification is not made to the Dean, the withdrawal date is the midpoint of the semester, unless the Seminary can determine students' last date of engagement in an academically related activity.
• Students who receive Fs in all courses because of failure to complete the semester will be considered withdrawn as of the midpoint of the semester, unless the Seminary can document their participation in an academically related activity after the semester midpoint.
The Seminary, not the student, must document that an activity is academically related and that the student participated in it. Examples of academically related activities include examinations or quizzes, tutorials, computer-assisted instruction, academic advising, attendance at an academic conference, completion of an academic assignment, paper, project, attendance in a class or study group where such attendance is verified, Supervised Ministry, MAPC clinical placement , or Clinical Pastoral Education (CPE). Examples of activities that are not academically related include living in institutional housing, participating in a Seminary-related activity that is not required for class, or working on campus.
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