|
The engagement of faculty and contracts for services represent fixed costs to which the Seminary must obligate itself in advance for an entire academic year. The Seminary recognizes, however, that a student who finds it
necessary to withdraw early in a term suffers a heavy financial loss. The following refund policy reflects the
Seminary’s willingness to share that loss with the student.
1. Tuition and Other Fee Adjustment Schedule
If a student withdraws from the Seminary or drops to part-time status within the 60% point of the semester, charges will be adjusted according to the following schedule.
• On or before the first day of class: 100% of tuition and other fees will be cancelled.
• After the first day of class but within the 60% point of the semester: tuition and other fees will be adjusted
based on the number of calendar days remaining in the semester divided by the number of calendar days in
the semester, excluding scheduled breaks of five or more consecutive days.
• After the 60% point of the semester: no adjustment is made in tuition and other fees.
2. Dropping Courses
Full time students (12-15 credit hours/semester) who drop to part-time status (fewer than 12 credits) without
replacing an equal number of credits in the same session will receive an adjustment of tuition on those courses
dropped within the 60% point of the semester and will be billed at the part-time tuition rate for the remaining
credits.
It is the student’s responsibility to contact the Office of Enrollment to verify the effect that
any change in course load will have on the student’s financial aid eligibility.
3. Financial Aid Reimbursement
Because financial aid is expected to help meet educational costs, any tuition and fee adjustment up to the
amount of financial aid received will be calculated and reimbursed to the source of the aid, such as federal, state or
institutional aid programs. Normally, the amount returned to each source will be proportional to the amount
received, unless federal, state or other guidelines direct differently.
Moravian Theological Seminary follows the federal guidelines for the return of Title IV funds (Stafford
Loans). The priority for return of financial aid is as follows:
1. Unsubsidized Federal Stafford Loans
2.
Subsidized Federal Stafford Loans
3. Federal PLUS Loans
3. Other federal or state financial aid, as required
4. Institutional aid
5. Other funds as required
4. Reimbursement to Student
A student may be eligible to be reimbursed a portion of the amount paid after all Federal Title IV funds and
other financial aid programs are reimbursed as required, and all outstanding balances with the Seminary have been
cleared. Private or alternative loans borrowed by or for the student, if any, are included with the student reimbursement
amount.
5. Leave of Absence Policy
A federal loan borrower on academic leave of absence will be considered as “not enrolled” and may go into repayment status during the leave of absence.
Moravian Theological Seminary's academic Leave of Absence Policy does not apply for purposes of financial aid.
6. Withdrawal from the Seminary
A student pursuing a degree who withdraws from the Seminary for any reason shall notify the Dean in writing within thirty (30) days of withdrawing from class(es), noting the reasons for withdrawal. If the student is in good standing at the time of the withdrawal and has notified the Dean in writing, no application for readmission is necessary, but the time limit for completion of the degree established at the student’s initial date of enrollment must be respected.
If the student is not in good standing, for academic or other reasons, and withdraws voluntarily, the permission of the Admissions and Standing Committee is required for readmission. A student who withdraws without notifying the Dean in writing shall cease to be a degree candidate and shall be eligible for readmission only by action of the Admissions and Standing Committee.
7. Notes on Refund Policy
a. The withdrawal date is the date on which the Seminary office receives official notice in writing that the student has withdrawn or the date on which the Seminary Registrar determines that the student has withdrawn, whichever is earlier.
b. A student who is required to withdraw for disciplinary reasons is not eligible for an institutional refund.
c. Upon request, a detailed official policy is available in the Office of Enrollment and the Bursar’s Office.
d. Dropping out of some, but not all classes is not considered a withdrawal, though adjustments to financial aid may be required depending on circumstances. (See Dropping Courses)
e. M-Flex Dollars will be refunded to a student who has withdrawn, to the amount of unused dollars.
f. If funds are released to a student because of a credit balance on the student’s account, prior to a student’s withdrawal or change in registration status, the student may be required to refund some federal loan money.
g. Refunds will be determined, processed and paid 30 calendar days after the date of withdrawal.
Questions about the Seminary’s Refund Policy and its application to particular cases may be addressed to the Director of Enrollment or the Bursar. Appeals concerning the application of this policy may be made in writing to Dennis A. Domchek, Vice President for Administration, Colonial Hall, for final determination (1200 Main St., Bethlehem, PA 18018).
|
